5/20/2023 0 Comments Notion updates![]() In addition, be aware that you could also use alternative automation tools such as Integromat and IFTTT to achieve the same outcome as explained in this article. This means that if you are on a free plan, you will be able to set up the automation, but you will not be allowed to turn it on once you are done (unless you upgrade the plan). It is necessary to mention that a paid plan of Automate.io is necessary to activate this automation once it is set up (since it requires multiple actions). To set up this automation, we will be using Automate.io, an automation platform that recently joined forces with Notion, and Notion.so, the all-in-one workspace. In my case, I made the checkbox for tasks a formula property (checkbox checks when the status of the task is done), so that I could include tasks statuses and have a kanban board view. ![]() The pivotal properties to include in the databases are the status and progress bar for projects, and the checkbox and last updated time for tasks. For the sake of this example, I have set up two related, simple Notion databases: one for projects, and one for tasks. In particular, we will update the status of a project to "Done" automatically when a project's progress is 100%. The progress bar is the main variable we will use in this automation scenario to determine the status of a project. Usually, projects in Notion also have a visual progress bar that helps to keep track of their completion percentage (based on the number of tasks executed). Tasks represent the necessary steps we need to complete in order to mark a project as finished. As Tiago Forte states in his PARA Method article, "a project is a series of tasks linked to a goal, with a deadline." So, a project is related to multiple tasks (one-to-many relation). This article illustrates the exact process to accomplish that: updating the status of a project automatically based on the completed tasks (and consequently the project progress %).Ī rather "classic" approach to project management in Notion-and in general-is to have two related databases: one for projects, and one for tasks. ![]() But my gut feeling says not to put my entire system into a startup that's still figuring things out.How can we automate the status change of a project in Notion? We can achieve this by using automation tools. It's a shame really because Notion could be brilliant, and who knows, it may turn out to be. What's more, there is no offline mode and the macOS app is similarly slow (and missing a few features). On iOS it is reloading every single time I open the app. Notion's proprietary environment? I don't know, but I'm not about to gamble.įinally, next to trust, I also really like speed. Nothing's forever, but open formats will be with us for quite a while. My number one priority is a stable, dependable system that will be around for a long time. And I'm not about to migrate everything when they suddenly cease to exist or get gobbled up by a bigger player. ![]() But all of your structure is gone: databases, views, hierarchies, etc.Īt the end of 2018, I made a decision not to transfer over my system to Notion because I just cannot trust a company this young to have the long-term vision to be around in a year or two. Just try exporting your stuff: you'll get a zip with all Markdown files inside. I've discovered in the past few months that it is very easy to get stuff into Notion but very hard to get it out. ![]()
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